Restaurant Billing POS Software - Complete Comparison Guide

Introduction

The restaurant industry in India is booming, with thousands of new eateries opening every year. Whether you run a small dhaba, a trendy cafe, a quick-service restaurant (QSR), or a fine-dining establishment, efficient billing and order management are critical to your success.

Restaurant POS software does much more than just billing - it manages orders, tracks inventory, handles table reservations, and provides insights to improve your food business. In this guide, we'll compare the best restaurant billing POS software options in India.

Why Do Restaurants Need Specialized POS Software?

Regular billing software isn't designed for the unique challenges restaurants face:

• Order Management: Kitchen orders, modifications, special requests
• Table Management: Table status, reservations, split bills
• Menu Variations: Sizes, add-ons, combos, daily specials
• Fast Service: Quick order taking during rush hours
• Kitchen Communication: Order tickets, KOT (Kitchen Order Ticket)
• Tips and Service Charges: Automatic calculation and distribution

Top Restaurant Billing POS Software in India

1. BillingFast - Best for Small to Medium Restaurants

BillingFast offers a simple yet powerful billing solution perfect for restaurants, cafes, and food businesses of all sizes.

Key Features:

• Fast order billing
• Table management
• GST-compliant invoicing
• Customer management and order history
• Loyalty programs
• Multi-outlet support
• QR code payments for quick settlements
• Mobile app for owners to monitor sales remotely
• Daily, weekly, and monthly sales reports
• Multi-user access for staff

Pricing:

• Free Trial: Experience all features
• Lite: ₹3,588/year
• Premium: ₹7,000/year
• Ultra: ₹9,999/year

Advantages:

• No complex setup - start billing in minutes
• Works on any smartphone or tablet
• Free trial to start, upgrade as you grow
• 24/7 support in Hindi and English

2. POSist

POSist is a cloud-based restaurant management platform used by larger restaurant chains.

Key Features:

• Table management
• Online ordering integration
• CRM and loyalty programs
• Analytics dashboard

Pricing: Custom pricing (typically ₹2,000-5,000/month per outlet)

Cons: Expensive for small restaurants, complex setup

3. Petpooja

Petpooja offers restaurant management software with delivery integrations.

Key Features:

• Menu management
• Delivery app integrations (Swiggy, Zomato)
• Inventory management
• Reporting and analytics

Pricing: Starts from ₹1,500/month

Cons:Expensive for small outlets

4. Torqus

Torqus provides POS solutions for restaurants with focus on cloud kitchens.

Key Features:

• Order management
• Kitchen operations
• Delivery management
• Inventory control
• Analytics

Pricing: Custom pricing based on requirements

Cons: Custom pricing can be expensive

5. Ginesys

Ginesys offers retail and restaurant POS solutions for larger businesses.

Key Features:

• Enterprise-grade POS
• Multi-location management
• Advanced reporting
• ERP integration

Pricing: Enterprise pricing (₹5,000+ per month)

Cons: Expensive, complex setup, overkill for small restaurants

Feature Comparison Table

Essential Features for Restaurant POS

1. Quick Order Entry

Speed is crucial during rush hours:

• Touch-screen optimized interface
• Category-based menu navigation
• Quick search functionality
• Favorite items shortcuts
• Modifier and add-on support

2. Kitchen Order Ticket (KOT)

Seamless communication with the kitchen:

• Automatic KOT printing
• Order modifications
• Priority marking
• Preparation time tracking

3. Table Management

For dine-in restaurants:

• Visual table layout
• Table status tracking
• Merge and split bills
• Table transfer between servers

4. Menu Management

Flexible menu configuration:

• Multiple price variants (small, medium, large)
• Add-ons and toppings
• Combo meals
• Daily specials
• Happy hour pricing

5. Payment Processing

Multiple payment options:

• Cash
• Cards
• UPI/QR codes
• Split payments
• Tips and service charges

6. Inventory Management

Track ingredients and supplies:

• Recipe-based stock deduction
• Low stock alerts
• Wastage tracking
• Supplier management

7. Reporting and Analytics

Make data-driven decisions:

• Daily sales summary
• Best-selling items
• Peak hour analysis
• Staff performance
• Profit margins

Types of Restaurants and Their POS Needs

Quick Service Restaurants (QSR)

Needs: Speed, simple menu, counter service

Recommended: BillingFast (fast billing, affordable)

Cafes and Coffee Shops

Needs: Quick billing, loyalty programs, casual service

Recommended: BillingFast (easy setup, customer management)

Fine Dining

Needs: Table management, detailed billing, split checks

Recommended: BillingFast (table features)

Food Trucks

Needs: Mobile billing, compact solution

Recommended: BillingFast (works on phone)

Dhabas and Small Eateries

Needs: Simple billing, GST compliance, low cost

Recommended: BillingFast (affordable, easy to use)

Benefits of Restaurant POS Software

1. Faster Service

• Reduce order taking time
• Minimize billing errors
• Speed up payment processing
• Handle rush hours efficiently

2. Reduced Errors

• No manual calculation mistakes
• Accurate order communication
• Proper inventory tracking
• Correct tax calculations

3. Better Inventory Control

• Track ingredient usage
• Reduce wastage
• Prevent theft
• Optimize ordering

4. Improved Customer Experience

• Quick service
• Accurate orders
• Multiple payment options
• Digital receipts

5. Business Insights

• Know your best sellers
• Identify peak hours
• Track staff performance
• Monitor profitability

Cost Considerations

Initial Setup Costs

• Hardware: Tablet/phone (₹10,000-25,000) or use existing device
• Printer: Thermal receipt printer (₹3,000-8,000)
• Cash drawer: Optional (₹2,000-5,000)
• Barcode scanner: For packaged items (₹1,500-5,000)

Monthly Software Costs

• BillingFast: From ₹299/month
• Mid-range options: ₹1,500-3,000/month
• Enterprise solutions: ₹5,000+/month

Total First Year Cost Comparison

How to Set Up BillingFast for Your Restaurant

Step 1: Download and Register

• Download BillingFast from Play Store or App Store
• Register with your phone number
• Enter your restaurant details

Step 2: Set Up Your Menu

• Add categories (Starters, Main Course, Beverages, etc.)
• Add items with prices
• Set up variants and add-ons
• Import menu from Excel (optional)

Step 3: Configure Settings

• Set up GST rates
• Configure receipt format
• Add your restaurant logo

Step 4: Add Staff (Optional)

• Create user accounts for staff
• Set permissions and access levels
• Enable sales tracking by user

Step 5: Start Billing

• Take orders
• Process payments
• Print or share receipts

Frequently Asked Questions

Which is the best billing software for small restaurants?

BillingFast is ideal for small restaurants due to its simple interface, free trial, and all essential features without complex setup.

Do I need expensive hardware for restaurant POS?

No, BillingFast works on any Android phone or tablet. You can add a receipt printer later as your business grows.

How do I handle GST for my restaurant?

BillingFast automatically calculates GST on your bills. Just set up your GST rates for non-AC and AC restaurants.

Can I track which items are most popular?

Yes, BillingFast provides sales reports showing best-selling items, helping you optimize your menu.

Is training required to use restaurant POS?

BillingFast is designed to be intuitive. Most users start billing within minutes without any training.

Conclusion

Choosing the right restaurant billing POS software depends on your restaurant type, size, and budget. For most small to medium restaurants, cafes, and food businesses in India, BillingFast offers the best value with:

• Free trial to get started
• Easy setup without technical knowledge
• All essential billing and reporting features
• Mobile apps for anywhere access
• Excellent customer support

Start with the free trial, and upgrade only when you need advanced features. Your restaurant's efficiency is just a download away.

Ready to streamline your restaurant billing?

Download BillingFast now - Available on iOS, Android, and Web.

Free trial available. Premium features from ₹299/month.